Fleet Compliance Administrator

With a legacy of over 90 years, we continue to grow and strengthen our presence in the 7 countries where we operate, with more than 100 units and representation of leading brands in our business areas.
Every day, we strive to meet market needs with excellent solutions, equipment, and services — and we believe we have the best talent to deliver on those expectations.

Ready to take the next step in your career?
Your new opportunity might be right here.

We are looking for a Fleet Compliance Administrator to join our Fleet department team in Mississauga.

SUMMARY:

The Fleet Compliance Administrator ensures that the company’s fleet operations are in full compliance with Canadian federal, provincial, and industry regulations. This role handles documentation, reporting, driver qualification, maintenance records, safety protocols, and audits to minimize risk, ensure legal compliance, and support operational efficiency .

Expected Salary range (gross/annual)    

$60k - $75k

DUTIES AND RESPONSIBILITIES:

1. Driver Compliance & Records 

a) Maintain accurate Driver Qualification Files (DQFs) 

i. (licenses, abstracts, training records, medicals, violations, etc.)

b) Pull and review driver abstracts

i. Identify high risk drivers, confirm license validity and review infractions
ii. Issue disciplinary memos for suspended licenses that haven’t been communicated 
to the company or high points thresholds that exceed company policy for approved 
drivers.
iii. Track expiry dates for driver’s licenses, medicals etc.

c) Track driver training requirements:

i. Hours of Service (HOS)
ii. Daily Inspection
iii. ELD
iv. TDG (Transportation of Dangerous Goods) – if needed
v. Any other NORS specific fleet training

Support onboarding/offboarding of drivers in compliance systems

2. Vehicle Compliance & Maintenance

a. Maintain vehicle files electronically:

i. Ownerships/registrations
ii. Annual safety inspections

b. Work with Branch Admins to ensure vehicle binders contain all the required documents 
for Heavy vehicles

i. Ownerships/registrations
ii. Insurance slips
iii. Annual safety inspections
iv. Carrier certificate (CVOR, NIR, NSC etc)
v. Accident Report
vi. Fuel/Maintenance card FAQs
vii. Who to call list
viii. NORS Fleet Policy

c. Monitor PM Compliance

i. Biweekly emails to branches to schedule overdue maintenance for their fleets.
ii. Ensure proper maintenance service types are being completed at required 
intervals.
i. Service A, B, C, D.

3. Hours of Service (HOS) / ELD Monitoring

a. Set up and track ELD training for new hires.
b. Review ELD logs (Geotab & Motive).
c. Identify and correct violations that need to be corrected and highlighted to 
branch/service managers:

i. Missing logs
ii. Collection of paper logs for those not using ELD
iii. HOS infractions (14-hour rule, daily driving limits, etc.).

4. Safety & Regulatory Compliance

a. Support the Safety Manager or Fleet Manager with:

vi. Annual renewals for Carrier Profiles
vii. Quarterly Carrier Profile reviews (Monthly for Ontario) to identify trends and 
violations.
viii. IFTA reporting (International Fuel Tax Agreement) – if needed
ix. Trip inspection compliance (Circle checks)

i. Ensuring major and minor identified issues have been addressed with 
relative maintenance records 

x. Support internal or external audits as needed (MTO, NSC audits, insurance).

5. Incident, Collision & Claims Management

a. Document and track:

i. Collisions
ii. Near misses
iii. Vehicle damage
iv. Incident reports/statements & photos

b. Identify repairs under out deductible for the Fleet Supervisor to manage and approve.

c. Liaise with insurance companies or brokers.

i. Incident claims (damages amounts higher than our deductible)
ii. Review Insurance adjuster assessments
iii. Repair progress
iv. Rental replacement tracking

d. Track corrective actions and related driver training.

6. Permits, Licensing & Renewals

a. Manage renewals for:

i. Annual Vehicle license plates
ii. Annual Heavy Vehicle Inspections (yellow sticker)
iii. Annual Crane Inspections
iv. IRP plates (International Registration Plan) – if needed

7. Reporting & Data Administration

a. Prepare monthly and quarterly compliance reports.
b. Maintain spreadsheets or compliance software data.
c. Track KPIs:

i. CVOR events 
ii. HOS violations 
iii. Preventive maintenance compliance 
iv. Incident frequency/severity  

8. Policy & Procedure Support 

a. Help update safety manuals and fleet SOPs.
b. Communicate compliance updates to drivers and operations teams.
c. Assist with toolbox talks or help with safety meetings – as needed.

9. Communication & Coordination 

a. Liaise with:

i. Mechanics/maintenance vendors
ii. Drivers
iii. Branch operations contacts
iv. Health & Safety department
v. Provincial Ministries

1. Emails/Letters
2. Website logins

CORE COMPETENCIES:

• Ability to work independently and manage competing deadlines
• Valid G licence
• Excellent organizational skills and attention to detail.
• Analytical mindset; ability to interpret data and generate actionable 
  insights
• French speaking is an asset
• Proficiency with Microsoft Office (especially Excel) and/or compliance 
  software

EDUCATION/TRAINING:

• 2–5 years of experience in fleet operations, safety, or compliance preferred
• Strong understanding of transportation regulations (NSC, CVOR, IFTA, etc.).
• Experience with ELD systems (Geotab, Samsara, Motive, etc.) an asset..

HEALTH AND SAFETY

It is our expectation that all Nors Employees will conduct their work in a safe manner, abide by all Nors safety policies and report all hazardous conditions and unsafe work procedures. In addition, Nors employees will be required to report any and all incidences/accidents/near misses according to company policies

Nors is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We recognize our obligations and responsibilities as an employer and encourage applications from all qualified candidates including members of visible minorities.

Nors will accommodate people with disabilities during the recruitment and assessment processes. If accommodation is requested, Nors will consult with the applicant and arrange for the provision of suitable accommodation that considers the applicant’s needs.